AI Bookkeeper
ACTIVEProcesses transactions, reconciles accounts, publishes entries and prepares bookkeeping work.
1,284 COMPLETED6 REVIEW
An AI Workforce for Accounting Practices
Scale your firm without burning out your team.
Build an AI workforce that performs the operational work consuming your team's time.
Haibot provides prebuilt and custom AI workers that execute bookkeeping, payroll, VAT, accounts preparation, onboarding and practice administration across your existing software stack.
No outsourcing. No additional headcount. No need to change how your firm works.
Workforce Control CentreLive · 14:32 GMT
- AI BookkeeperACTIVECOMPLETED1,284REVIEW6
- AI Payroll OfficerACTIVECOMPLETED217REVIEW2
- AI VAT OfficerREVIEWCOMPLETED48REVIEW4
- AI Accounts Prep AssistantACTIVECOMPLETED73REVIEW1
- AI Practice AdministratorACTIVECOMPLETED412REVIEW3
Across Xero · BrightPay · Dext16 exceptions awaiting review
Trusted across your existing systems and other approved applications
XeroQuickBooksDextHubdocBrightPayTaxCalcBrightManager
The Capacity Problem
Most firms don't have a technology problem.
They have a capacity problem.
As client numbers grow, so do the operational demands placed on your team. The result is growing pressure on experienced staff, rising operational complexity, and less time available for higher-value client work.
Adding more software rarely solves the problem. Adding more people isn't always possible.
Haibot provides a different approach.- Bookkeeping backlogsCONSUMING CAPACITY
- Payroll deadlinesCONSUMING CAPACITY
- VAT preparationCONSUMING CAPACITY
- Client chasingCONSUMING CAPACITY
- Accounts productionCONSUMING CAPACITY
- Administrative workCONSUMING CAPACITY
Meet Your AI Workforce
Operational roles, executed by a digital workforce.
Haibot allows accounting firms to deploy AI workers that perform operational processes across the applications they already use.
AI Payroll Officer
ACTIVEValidates payroll data, executes payroll processes, tracks submissions and maintains records.
217 COMPLETED2 REVIEW
AI VAT Officer
REVIEWPrepares VAT work, validates return readiness and supports MTD submissions.
48 COMPLETED4 REVIEW
AI Accounts Prep Assistant
ACTIVECollects data, prepares working papers, performs checks and accelerates year-end production.
73 COMPLETED1 REVIEW
AI Practice Administrator
ACTIVEHandles onboarding, document collection, recurring work coordination and client communications.
412 COMPLETED3 REVIEW
Custom AI Worker
TRAININGTrained around a process unique to your firm.
TRAINED TO YOUR FIRM
Start With Proven Templates
Get value fast,
without lengthy implementation projects.
Most accounting firms share many of the same operational processes. That's why Haibot includes prebuilt AI workers for common accounting workflows.
- Bookkeeping
- Payroll
- VAT
- Accounts preparation
- Practice administration
Then Make Them Yours
You don't adapt to the software.
The software adapts to your firm.
Review procedures
Configured to match how your partners and managers approve work.
Client communication
Tone, timing and templates that reflect your practice.
Operational preferences
The little rules your team knows by heart — encoded once.
Every firm has its own way of working. Haibot can be trained around your firm's processes and rules — combining the speed of prebuilt workers with the precision of a fully customised one.
How Haibot Works
From process to deployed worker, in six steps.
- 01
Identify
Select a process creating operational pressure.
- 02
Deploy
Start with a proven AI worker template.
- 03
Train
Refine the worker around your firm's procedures.
- 04
Validate
Test performance against real-world scenarios.
- 05
Operate
The AI worker executes work across your supported applications.
- 06
Improve
The worker evolves as your processes evolve.
Built for Control
Automation without visibility creates risk.
Every action performed by a Haibot worker is logged, traceable, auditable and reviewable. Your team remains responsible for oversight while Haibot handles execution.
Approval workflows
Configurable checkpoints before anything is published.
Exception management
Items requiring judgement are routed to your team.
Activity monitoring
Live visibility into what each worker is doing.
Performance reporting
Volumes, accuracy and cycle time, by worker.
Complete audit history
Every action recorded with timestamps, inputs and outputs.
Role-based access
Permissions aligned to your practice structure.
What Firms Achieve With Haibot
Grow without putting more pressure on your people.
01
Increase capacity without hiring
Handle more work without increasing headcount.
02
Reduce operational pressure
Remove repetitive work from overloaded teams.
03
Improve consistency
Every process followed the same way, every time.
04
Accelerate delivery
Complete operational work faster across the practice.
05
Build workforce resilience
Reduce dependency on specific individuals and tribal knowledge.
Get your Automation Roadmap
A tailored plan showing where AI workers can create capacity in your firm.
What It Costs
Less than one new hire's first week
A typical bookkeeping hire costs £2,000–£3,000 a month once you include salary, NI, training and management time. Haibot starts at a fraction of that — and never calls in sick.
Neo
£250/month
Most popular for solo & small practices
- Up to 4 connected applications
- Unlimited client files
- Up to 6,000 transactions / month
- 30-day rolling agreement
POPULAR
Delegate
£450/month
For growing teams adding workflows
- Up to 7 connected applications
- Unlimited client files
- Up to 18,000 transactions / month
- 30-day rolling agreement
Scale
£750/month
For high-volume practices
- All applications you need
- Unlimited client files
- Higher transaction allowance
- 30-day rolling agreement
Every plan starts with the 30-day free trial. You only choose a plan once you've seen it working — and you can move between plans as your practice grows.
The Confidence Trial
Don't buy software based on a demo.
Choose a real process from your firm. We'll deploy and demonstrate an AI worker against your actual workflow so you can evaluate the results before making a commitment.
Because confidence comes from seeing the work get done.
Frequently Asked Questions
Answers, before you ask.
A "unique transaction" means a distinct business event that Haibot processes, categorises, reconciles, or acts upon. Examples include: a bank payment received (1), a supplier bill (1), a sales invoice (1), an expense receipt (1), a payroll run for 20 employees (1), a bank transfer (1), a Stripe payout containing 50 sales (1), a daily Shopify summary posting 200 orders into Xero (1). This is broadly how transaction-volume bookkeeping pricing is usually interpreted in practice — a batch posting is generally treated as one transaction rather than counting every underlying sale. Transaction Volume = the number of accounting events processed.
No. Haibot operates inside the applications your firm already uses. There is no migration, no new system for your team to learn, and no change to your existing workflows. AI workers slot into your current stack and follow your procedures.
Both. Haibot includes prebuilt AI workers for common accounting workflows so you get value fast, and each one can be trained around your firm’s specific procedures and rules. You can also build fully custom workers for processes unique to your practice.
Haibot works across Xero, QuickBooks, Dext, Hubdoc, BrightPay, TaxCalc, BrightManager and other approved applications. Workers operate within your existing approved software stack rather than replacing it.
No. Haibot removes repetitive operational work so your team can focus on higher-value client work and oversight. Your people remain responsible for review and judgement while AI workers handle execution.
Haibot performs operational processes including bookkeeping, payroll, VAT preparation, accounts production, client onboarding, document collection, recurring work coordination and practice administration — across your supported applications.